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The Office of Research Services (ORS) assists faculty on the Lake Shore and Water Tower Campuses in processing proposals to external sponsors, reviewing and negotiating awards, assuring compliance with sponsor regulations, coordinating oversight of human subject review (IRB), animal care review (IACUC), radiation safety, and biohazards. The staff are available to answer questions about sponsor policies and procedures, budgets, application deadlines, as well as the procedures for approval of projects using humans, animals or restricted substances.

This site contains information for submitting a proposal for extramural funding. For internal funding information, go to Internal Funding Opportunities. For additional information on preparing proposals, click .

The following should be provided to ORS before a proposal for submission to a potential sponsor can be approved:

1. 1. Proposal Transmittal and Approval Process (PTAP) approved by appropriate personnel, usually the Chair and Dean.
   2. A complete copy of the proposal including appendices, application forms and a budget.

The proposal should be received by ORS at least five working days before the sponsor's deadline for submission. Earlier contact is recommended--ideally two weeks--for proposals to private sponsors, to allow time for coordination with the office of Corporate and Foundation Relations.

NOTE: Electronic submissions pose a special challenge. For example, if a proposal submitted through Grants.gov has an error, it will be rejected and must be re-submitted. If the re-submission cannot be done before the deadline, the proposal will not be accepted even if originally it was submitted in time.

Research Administrators in ORS will review the proposal and PTAP prior to sign off. The Research Services Director is the final approver on the PTAP forms, and is responsible for signing the application documents on behalf of the University. Information on how to contact ORS is available here.

Faculty members who submit proposals for research, training and public service projects are expected to budget the proportion of their academic year salaries proportional to percent of effort the project will require of them. Faculty are also encouraged to build summer salaries into proposals when the project requires faculty effort during summer months.

The budget of any project that contains salaries or wages should include the employer's share of fringe benefits. The rates are available . For an example of the Budget Template, click Budget Template FY26.

In order to more effectively grow our graduate programs, faculty are requested, whenever possible, to request tuition costs for graduate students in their proposals budgets. There will be a limited number of tuition dollars available to match graduate student stipends paid on grants where the sponsor's policy prohibits the payment of graduate student tuition.

For additional information on preparing budgets, click  and then click on "Develop a Realistic Budget."

Direct costs such as salaries, supplies, and equipment are relatively easy to identify, but costs associated with the use of facilities and administration are more difficult to quantify. The federal government negotiates facilities and administrative cost rates (F&A rates), previously called indirect cost rates, with the University. View rates: 

The applicable F&A rates negotiated with the Federal government should be used in all proposals for external support of research, training or public services. When sponsors do not allow this level of F&A support, faculty are encouraged to recover a portion of costs in other ways. See Facilities_Costs_Non.doc

Sponsors may require that proposals contain additional information about the University. This information generally falls into these categories:

• Institutional Official Proposals may be signed only by the Institutional Official:
  
  Meharvan Singh
  Vice Provost for Research
  Granada Center, 400
  Chicago, IL 60626
  msingh@luc.edu
  
  
• University Legal Identification Codes
  
  
• Legislative Districts
  
  
• Federal Assurances